🧾Free Invoice Generator

How to create an invoice

1. Enter your business name and contact details (saved automatically for next time).
2. Add the client's name and details.
3. Set the invoice number, date, and due date. Numbers should be sequential; the Reset button increments it for you.
4. Add line items with a description, quantity, and rate. Amounts and totals calculate as you type.
5. Add tax, a discount, or shipping if needed, and note any amount already paid.
6. Click Print / PDF and choose *Save as PDF* in the print dialog. The preview on the right is exactly what prints.

What every invoice should include

• The word Invoice and a unique invoice number (required for bookkeeping and often for the client's accounts-payable system).
• Your business name, address, and contact information; your EIN or tax ID if the client requests it.
• The client's name and billing address.
• Invoice date and payment due date (or terms such as *Net 30*).
• Itemized description of goods or services, quantities, unit prices, and line totals.
• Subtotal, taxes, discounts, and the total amount due.
• Payment instructions: accepted methods, bank details or payment link, and any late-fee policy.

Payment terms that get you paid faster

Studies of small-business invoicing consistently find that shorter, clearer terms get paid sooner. Net 15 or due on receipt beats Net 30; stating a specific due date beats stating terms; and offering a small early-payment discount (2% if paid within 10 days) or a modest late fee (1.5% per month is common and legal in most states) both measurably shorten payment time. Sending the invoice the same day work is completed matters more than any of these.

Sales tax on invoices

Whether to charge sales tax depends on your state and what you sell. Most states tax physical goods; many exempt most services. If you're required to collect, enter the rate in the Tax field and it applies after any discount. The sales tax calculator lists current rates by state. Freelancers providing services across state lines usually don't charge sales tax, but check your state's rules.

Privacy

This tool runs entirely in your browser. Nothing you type is uploaded or stored on a server; details persist only in your own browser's local storage so your next invoice starts pre-filled. Clear your browser data to erase them.